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Month of Coordination Package

 You’ve planned, you’ve tasted, you’ve selected, and you’ve finally booked…

now it’s time to hire your wedding coordinator! At Events of Love, we work with brides who have already planned all elements of their wedding and only need assistance with the final logistics and coordination of their rehearsal and wedding day. If this is you, then this is the perfect package for you! We begin a month or two before your wedding day, relieve you from last minute stress and finalize all the logistics and coordination of the wedding. From drafting timelines, to contacting vendors, turn over all the final details to Scarlett and her team! Do not make the mistake of relying on family and friends to handle the coordinating on wedding day. They deserve to enjoy the day just as much as everyone else. Let us take over behind the scenes, while you dance the night away with your loved ones!

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Services included in this package are the following:

Pre-Wedding Day we will provide:

Two (2) Client/Planner meetings
Unlimited contact via email
Monthly e-mail “check-ins” to ensure the planning is running smoothly and on track
Receive a general planning checklist
Production of a detailed Wedding Day Itinerary
Review vendor contracts
Confirm arrangements; check delivery date, arrival times, quantities of rentals, etc. with all vendors
Detailed timeline will be sent one week prior to your wedding day to all vendors for review
Confirmation of all wedding vendors
Etiquette advisement, as requested
Assistance with wording of all stationary

On Wedding Rehearsal we will:

Coordinate ceremony rehearsal (1 hour)
Distribute extremely detailed wedding day itinerary to wedding party; family and attendants
Collect/Coordinate final payments for specific vendors
Collect wedding day items such as marriage license, guest signing item, cake knife, cake topper, toasting flutes, favors, candles, programs, place cards, etc. (prior to wedding or day of rehearsal)

On Wedding Day we will provide:

One assistant coordinator [for guests up to 150 only. An additional assistant will be required for 150 or more guests and multiple locations]
Manage the flow and timing of the ceremony and reception
Act as a liaison between wedding party, family members, and vendors
Use of extensive Bridal Emergency Kit. We’ll be ready and available to solve any unexpected situation or emergencies

For Ceremony we will:

Distribute bouquets and pin flowers on attendants & family members
Direct photographer, videographer, musicians, rentals, florist, etc. of where to set-up
Greet vendors and oversee set-up of the ceremony to make sure all commitments are fulfilled
Distribute final payments and gratuities as needed
Set-up all ceremony décor not handled by a specific vendor (i.e. guest signing item, unity candles, programs, pictures, etc.)
Direct Ushers with programs and seating distribution
Line up and cue wedding party/musicians for ceremony
Give marriage license to officiant
Collect all personal wedding items and gifts and deliver to reception site or designated person

Cocktail Hour & Reception we will:

Set-up all reception décor not handled by a specific vendor (i.e. favors, menus, candles, cake knife, toasting flutes, escort and place card, gifts, table design, disposable cameras, etc.)
Manage vendor set-up of reception and make sure all commitments are fulfilled
Bustle wedding gown
Line up and cue Bride, Groom and wedding party for Grand Entrance
Assist band or DJ in cueing important events (i.e. grand entrance, parent dances, cake cutting, bouquet toss, etc.)
Cue Bride and Groom for all important events
Maintain and coordinate timeline for all events during reception
Stay in communication with banquet staff to ensure things are going smooth
*All packages are personally quoted based on wedding size, logistics, travel, additional services needed, etc.
*Additional services will be quoted at an hourly basis.

PLEASE CONTACT US FOR PRICING.

 

 


(239) 675-8400 | Scarlett@EventsOfLove.com

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